DOCUMENT MANAGEMENT SYSTEM
DMS is an Electronic Document Management Software System that includes Workflow Management, Document Imaging and Scanning, Electronic Forms, Records Management, Mail Service, Appointments/Reminders and Short Messaging Service (SMS) modules under a single integrated software suite. Document management as a technology and a discipline has traditionally augmented the capabilities of a computer's file system. By enabling users to characterize their documents, which are usually stored in files, SFT”s Document Management System (DMS) would enable users to store, retrieve, and use their documents more easily and powerfully than they can do within the file system itself. Product Features: Document Management System is a flexible, high-productivity, unlimited capacity system for a secure management of all types of documents: Document Management System is an integral and very important part of any organization. Since this system goes along with each and every process, it is vital to have a robust system. The Applicability is defined in respective modules:
Defining Documents Document Profile & Groups Document Numbering & Revision Document Types. Personal Document management facility	Search Engine Search mechanism for Documents name-wise Search mechanism for document content wise (Advanced search) Advanced search for Linked Documents Select from previously searched document list Edit the selected searched document
Organization Structure & Hierarchy Defining Organization Structure User Profile, Rights & Group Formation Level wise Documents arrangement	Optical Character Recognition (OCR) Compatible with OCR for storage of digital documents in a systematic manner Facilitates the spell check of documents Provides content search of the documents
Multi-Lingual Capable DMS is already available in English and Turkish	Security Encryption of documents with access mechanism Web security integrated with Encryption
Access Control Defining Access rights to user & document-user relationship Role and Rights wise document access mechanism Inter-department access controls	Editing of scanned documents DMS, with certain additions, can also provide the feature of editing the scanned document text
Task Management Allocation, Scheduling, Monitoring & Follow-up of task External agencies Auto Mail / Fax follow-up	Storage & Backup Auto Backup with schedules Storage of Old Data with retrieval & Archives facilities
Appointment Management Scheduling personal appointments Day wise, week wise and month wise appointment search facility	Document Size Support size up to A5 Stored in the binary format in the database to minimize the storage space E mail facility
General purpose / Reminders Short messaging service